Bilingual Membership Coordinator (Saudi National)

Riyadh

SAR per month TBD

Our client is seeking an experienced Membership Coordinator (English & Arabic) who will proactively assist the Director with coordinating the events pipeline and acting as a day-to-day liaison for all activities. This role is only open to Saudi Nationals. You will assist in delivering high-quality events and meetings by coordinating between members, internal teams and external suppliers. This role is ideal for an organised and proactive junior professional who wants to build a career in events and stakeholder management. Ensure you mention your current monthly salary and salary expectation when you apply. Please note if you forget to mention this on the registration form your application will not be considered. Please note if you forget to mention this on the registration form your application will not be considered. Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not, this role is not open to candidates who do not currently reside in Riyadh.

Description:

• Assisting with building and delivering the events pipeline (for example Majlis-style roundtables, briefings, networking) by liaising with the central events team to align on timelines, resources, and delivery
• Assisting with marketing promotion for key events and initiatives alongside Marketing and PR function
• Securing accreditations and permits for events (including KSA requirements) with guidance from the Events team
• Acting as the coordinator for key external partners, stakeholders, vendors, and suppliers on behalf of the Director
• Liaising with venues across the GCC, including KSA, to confirm layouts, AV, catering, access and branding
• Assisting with event registrations and check-ins using our CRM (training provided), preparing badges, guest lists and seating
• Managing photographers and videographers for events; collating assets and approvals after each event
• Implementing event plans and concepts while monitoring timelines and checklists to keep delivery on track
• Managing WhatsApp Groups for events in line with house rules and sharing approved content with social media
• Printing and organising documentation (for example sign-in sheets and membership forms) and ensuring on-site packs are complete
• Ensuring our clients branding is correctly displayed at events and captured in photos
• Reporting weekly to key internal stakeholders with concise status updates and next steps
• Following company event procedures and protocols to ensure consistency and quality
• Following up with sponsors (if required) to ensure benefits are fulfilled and materials received (bios, logos, slides)
• Supporting event budgets by gathering quotes, raising POs and maintaining a simple tracker; liaising with the finance and administrative team
• Writing short post-event reports and highlights; logging attendance and insights in the CRM
• Ensuring that all invoices are issued on time, prepaid where required, and reconciled promptly with the finance team
• Assisting with meeting preparation and follow-through (simple agendas, joining instructions, concise notes, action logging)

Criteria:

• Experience in events and marketing is an advantage
• This role is only open to Saudi Nationals
• This role is ideal for an organised and proactive junior professional who wants to build a career in events and stakeholder management. Ensure you mention your current monthly salary and salary expectation when you apply
• Excellent written and spoken English and Arabic is essential
• Strong communication skills
• Must have experience in KSA/GCC
• Ability to make sound decisions while remaining calm under pressure
• Highly organized with the ability to assist on multiple projects simultaneously
• Proficient in Microsoft Office systems
• CRM system experience would be an advantage
• Strong presentation, reporting, and administrative skills
• Ability to prioritize workload, meet deadlines, and manage time effectively
• Must currently reside in KSA

Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not. We thank you for your application, however due to the high volume of candidate applications, we only accept online applications in the first instance. Shortlisted candidates will be contacted, however if you are not successful on this occasion, your CV will be stored on our database but to make sure you do not miss out, keep checking our website, follow us on Twitter and follow our Sapphire Recruitment LinkedIn page.

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