Executive Administrative Assistant

Executive Administrative Assistant

Dubai

AED 15-16,000 per month

Our client is a boutique law firm and is seeking an EA/Admin Assistant with at least 3 years’ experience in a similar role within the UAE. The Partner travels extensively so someone who is willing to adjust working hours when needed to different time zones. Please note the above salary is inclusive of an annual ticket allowance. Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not, this role is not open to candidates who do not currently reside here.

Description:

  • Manage day-to-day administrative operations for the Partner
  • Recording hours, billing assistance, expense coordination and follow-up on invoices
  • Handle various insurance policies
  • Manage renewals
  • Manage onboarding of clients, prepare engagement letters and document control
  • Screen and compile annual CLPD requirements for the Partner
  • Travel support and calendar management
  • Maintain database and filing control
  • Liaise with the IT department re IT issues such as email set-up, technical or server issues. Basic knowledge of pre-setting up laptops for IT access, printers etc.
  • Assist in database management
  • Support the Marketing Manager and BD team in planning the events calendar, venue research, marketing collaterals
  • Monitoring the marketing budget, ensuring all invoices are received
  • Manage and prepare files for case records for the DIFC
  • Proofread and cross reference legal documents
  • Assist with legal research when required

Criteria:

  • 2 years’ experience in a similar role within the UAE, experience within a law firm would be an advantage but isn’t essential
  • The right candidate will have a “can do” attitude while maintaining keen attention to detail, good numerical skills with a high attention to detail and diligent
  • Excellent written and spoken English
  • Flexibility to adapt to different time zones when needed
  • Excellent MS Office skills
  • Experience of SharePoint is an advantage but not essential, someone who is used to working with AI tools
  • Strong communicator
  • Strong team player, highly structured, yet flexible - “Unflappable”
  • Enjoys a varied workload with the ability to work unsupervised, strong follow up skills
  • The ability to prioritise their workload in line with the Partner and business needs
  • Must currently reside in the UAE

Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not. We thank you for your application, however due to the high volume of candidate applications, we only accept online applications in the first instance. Shortlisted candidates will be contacted, however if you are not successful on this occasion, your CV will be stored on our database but to make sure you do not miss out, keep checking our website, follow us on Twitter and follow our Sapphire Recruitment LinkedIn page.

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