Legal Secretary

Dubai

Up to AED 26,000 per month

Our client is an international law firm, and they are looking for an experienced Legal Secretary to support Partners and fee earners. At least 5 years’ experience working in a law firm is essential. Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not, this role is not open to candidates who do not currently reside here.

Description:

• Accurate, efficient diary management and ensuring all appointments are calendared and the team are fully briefed ahead of meetings
• Organisation of internal and external meetings, including booking conference rooms, lunches, and refreshments
• Arranging all travel for the team
• Filtering general information, queries, and phone calls to the team by redirecting or taking accurate messages
• Handling telephone enquiries in a professional and polite manner
• Dealing with incoming/outgoing email and post quickly and efficiently and drafting emails
• Fast copy typing of legal documents to a high standard of accuracy
• Undertaking comparison of documents using document production systems such as DocXTools, Workshare within deadlines
• Opening and closing files in accordance with standard office procedures manually as well as on the firm's systems
• Ensure all files are accurate and kept up to date daily
• Preparation of client invoices as part of monthly billing exercise including checking rates and estimates for the team to sign off using Elite system. Dispatching the invoices to clients on behalf of the team
• Follow compliance procedures, ensure Case Management file is kept updated including preparation of client care letters
• Dealing clients and stakeholders in a professional manner
• General administrative duties
• Working as part of a team and assisting with secretarial cover for other departments and reception cover as and when required

Criteria:

• A minimum of 5 years’ experience working in a law firm as a Legal Secretary
• Time management skills: able to work to tight deadlines, ensuring a high standard of accuracy, prioritizing work between fee earners
• Professional communication skills
• Ability to work calmly and efficiently under pressure
• Team player
• High levels of discretion, confidentiality, and diplomacy
• Excellent typing skills, speed, and accuracy are essential
• Tech savvy with advanced MS Office, DocXTools and strong formatting experience on Word
• Familiar with billing software
• Flexible regarding working hours when needed
• Must currently reside in the UAE

Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not. We thank you for your application, however due to the high volume of candidate applications, we only accept online applications in the first instance. Shortlisted candidates will be contacted, however if you are not successful on this occasion, your CV will be stored on our database but to make sure you do not miss out, keep checking our website, follow us on Twitter and follow our Sapphire Recruitment LinkedIn page.

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