Legal Secretary
Dubai
AED 22-30,000 per month
Our client is seeking a Legal Secretary with at least 4 years’ UAE law firm experience. This role is to assist a team of 2 Partners and 3/4 Lawyers in a mix of practice groups. You must have experience using billing systems in law firms. Our client requires the Legal Secretary to be office based, they don’t offer WFH. The mentioned salary range is the full basic salary so there is no annual ticket. Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not, this role is not open to candidates who do not currently reside here.
Description:
- Manage fee earners’ calendars
- Arrange conference calls, meetings, VCs, catering
- Coordinate all travel arrangements, including flights, taxis, accommodation, and expense forms as appropriate
- Prepare and collate papers ahead of meetings
- Monitor emails promptly as required and forward/action as necessary
- Dealing with incoming and outgoing mail.
- Answer and screen telephone calls, if requested
- Schedule couriers and other vendors for pick-up of documents for errands such as filings with courts, delivery of documents of counsel and other types of errands
- Establish and maintain effective and accurate filing systems (both hard copy and electronic)
- Assist in opening new clients and matters as required
- Greet clients and provide assistance when needed
- Perform other related duties required based upon the unique practice of the attorney, such as, practice development initiatives, committee project work, and other responsibilities
- Deal with internal and client calls in a timely, confident, helpful, and polite manner, passing on accurate messages promptly and actioning where necessary
- Deal with visitors in a confident and professional manner
- Cover the Reception on a rota basis with other Legal Secretaries when the Receptionist is away
- Keep client contact details as up to date as possible
- Attend training courses as required
- Attend secretarial meetings as required to keep up to date with firmwide procedures, current issues and add value to the secretarial practice
- Assist in monitoring the billing process as required
- Assist in preparation of bill narratives and draft cost details as required
- Raise, monitor, and issue appropriate cheques for clients or third parties as required
- Record time for fee earners in their absence or as required
Criteria:
- Strong Legal PA skills and at least 4 years of experience working as a Legal Secretary within a UAE law firm, and experience of working for an international law firm would be an added advantage
- Extensive organisational skills and attention to detail
- Able to manage pressure and conflicting demands on time
- A committed team player
- Proactive and enthusiastic
- Commercially aware
- Experienced in producing, formatting, and editing legal documents efficiently and accurately sourced through digital dictation, hard copy and audio
- Must have experience using billing systems in law firms
- High level of proficiency with Microsoft Office including Outlook, Word, PowerPoint, and Excel
- Typing speed of at least 60 wpm
- Exceptional interpersonal and related skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters
- Team player
- Flexible to work overtime, when needed
- Must currently reside in the UAE
Please respect the criteria requirements and only apply if you meet these as you will not be considered if you do not. We thank you for your application, however due to the high volume of candidate applications, we only accept online applications in the first instance. Shortlisted candidates will be contacted, however if you are not successful on this occasion, your CV will be stored on our database but to make sure you do not miss out keep checking our website, follow us on Twitter and follow our Sapphire Recruitment LinkedIn page.
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